Currently Hiring: Transaction Coordinator 


Job Description:

John Jackson Neighborhood Real Estate is a locally owned real estate brokerage seeking another talented team member to support our agency. We are a collaborative, hard working group of agents who represent both buyers and sellers in St. Louis’ unique communities full of personality and charm (just like all of us!). Our office is located in the heart of downtown Kirkwood, across from the Farmer’s Market. 


The Transaction Coordinator position is a critical customer service role, focused on making the real estate transaction process as smooth as possible for both our clients and our full time Realtors. The role of Transaction Coordinator involves top-level client communication via email, on the phone, and in person. We are looking for the following skill set: 


Primary Tasks: 


Transaction coordination for all under contract files including buyer and sellers

  •  Assemble pre-approved new buyer meeting materials prior to appointments
  •  Responsible for management of client file once contract is accepted
  •  Create transmittal and manage documents, timeline and checklist
  •  Communicate with clients, title company and lender on an ongoing basis
  •  Schedule and facilitate inspection repair estimates with vendors/contractors as needed
  •  Manage data entry for various platforms including (but not limited to) Salesforce and Brokermint
  •  Audit files both prior to and after closing to ensure all documents are included, signed, and compliant
  • Order and manage home warranties
  •  Update internal transaction board and other internal reporting documents 


Ancillary Tasks: 


  • Attend company events outside of normal business hours 
  • Assist with direct mail efforts as needed 
  • Assist with property management as needed 
  • Cross train with Listing Coordinator
  • Deliver signage and marketing materials for listings as needed 
  • Assist Operations Manager in management of all community events and sponsorships
  • Manage additional administrative and office related tasks 


Skills: 


  • Organized and process oriented, task driven 
  • Effective communicator, both in person and over the phone 
  • Ability to work autonomously and support 8 FT agents 
  • Excellent written communication skills 
  • Great attention to detail 
  • Strong follow through 
  • Ability to multi-task and prioritize when everything is time sensitive 
  • Eager to learn and take initiative 
  • Versatile in various situations 
  • Professional and polished 



Requirements: 


  • This is a full-time salaried position, approximately 40 hours a week, M-F 
  •  3 Weeks PTO 
  • Salary based on experience, with an optional IRA with company match 
  • Reports to Operations Manager 
  • Real Estate License not required to apply, may be asked to obtain one after beginning the job. Cost to obtain the RE License would be covered by John Jackson Neighborhood Real Estate. 
  • Real Estate specific experience a plus, not required 


Please send all inquiries along with an updated resume to [email protected]